{"id":20158,"date":"2024-09-24T23:18:08","date_gmt":"2024-09-24T16:18:08","guid":{"rendered":"https:\/\/flowaccount.com\/blog\/?p=20158"},"modified":"2025-06-02T12:40:30","modified_gmt":"2025-06-02T05:40:30","slug":"business-document-thailand","status":"publish","type":"post","link":"https:\/\/flowaccount.com\/blog\/business-document-thailand\/","title":{"rendered":"Tips to Use Business Documents Effectively in Thailand"},"content":{"rendered":"<div id=\"pl-20158\" class=\"panel-layout\">\n<div id=\"pg-20158-0\" class=\"panel-grid panel-no-style\">\n<div id=\"pgc-20158-0-0\" class=\"panel-grid-cell\" data-weight=\"1\">\n<div id=\"panel-20158-0-0-0\" class=\"so-panel widget widget_sow-editor panel-first-child\" data-index=\"0\" data-style=\"{&quot;background_image_attachment&quot;:false,&quot;background_display&quot;:&quot;tile&quot;}\">\n<div class=\"so-widget-sow-editor so-widget-sow-editor-base\">\n<div class=\"siteorigin-widget-tinymce textwidget\">\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-20159 lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/01_Blog-Cover-1200x630-px-5.jpg\" alt=\"Business Documents Effectively in Thailand\" width=\"1200\" height=\"630\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/01_Blog-Cover-1200x630-px-5.jpg 1200w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/01_Blog-Cover-1200x630-px-5-1196x628.jpg 1196w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/01_Blog-Cover-1200x630-px-5-300x158.jpg 300w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/01_Blog-Cover-1200x630-px-5-768x403.jpg 768w\" data-sizes=\"(max-width: 1200px) 100vw, 1200px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 1200px; --smush-placeholder-aspect-ratio: 1200\/630;\" \/><\/p>\n<\/div>\n<\/div>\n<\/div>\n<div id=\"panel-20158-0-0-1\" class=\"so-panel widget widget_sow-editor\" data-index=\"1\" data-style=\"{&quot;background&quot;:&quot;#f7f7f7&quot;,&quot;background_image_attachment&quot;:false,&quot;background_display&quot;:&quot;tile&quot;}\">\n<div class=\"panel-widget-style panel-widget-style-for-20158-0-0-1\">\n<div class=\"so-widget-sow-editor so-widget-sow-editor-base\">\n<div class=\"siteorigin-widget-tinymce textwidget\">\n<table>\n<tbody>\n<tr>\n<td><span style=\"font-weight: 400;\">Effective business documentation is vital for smooth operations and clear communication. From managing transactions to ensuring regulatory compliance, understanding the purpose and use of various documents\u2014such as invoices, delivery notes, and credit notes\u2014is essential. This article will guide you through these key business documents, explaining when and how to use each one to streamline your processes and maintain accurate records. Let\u2019s explore how these documents can help you run your business more efficiently.<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><!--more--><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div id=\"panel-20158-0-0-2\" class=\"so-panel widget widget_sow-editor\" data-index=\"2\" data-style=\"{&quot;background_image_attachment&quot;:false,&quot;background_display&quot;:&quot;tile&quot;}\">\n<div class=\"so-widget-sow-editor so-widget-sow-editor-base\">\n<div class=\"siteorigin-widget-tinymce textwidget\">\n<h1><b>Business Document in Thailand<\/b><\/h1>\n<p><span style=\"font-weight: 400;\">Whether you are a seasoned entrepreneur or just starting out, understanding the different types of business documents and their specific uses is crucial. Each document plays a distinct role in the business process, from initiating transactions and managing financial records to ensuring compliance with regulatory requirements.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this article, we will explore various key business documents, including invoices, delivery notes, credit and debit notes, and more. We\u2019ll explain their purposes, when to use them, and important considerations to keep in mind.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Understanding these documents not only helps in maintaining proper records but also enhances your ability to manage business operations efficiently. Let\u2019s dive into each document and see how they contribute to the overall functioning of a business.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-20160 size-large lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/02_Quotation-585x628.jpg\" alt=\"Quotation document in Thailand\" width=\"585\" height=\"628\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/02_Quotation-585x628.jpg 585w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/02_Quotation-279x300.jpg 279w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/02_Quotation-768x825.jpg 768w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/02_Quotation.jpg 1192w\" data-sizes=\"(max-width: 585px) 100vw, 585px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 585px; --smush-placeholder-aspect-ratio: 585\/628;\" \/><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_72 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">\u0e40\u0e25\u0e37\u0e2d\u0e01\u0e2d\u0e48\u0e32\u0e19\u0e44\u0e14\u0e49\u0e40\u0e25\u0e22!<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #2898cb;color:#2898cb\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #2898cb;color:#2898cb\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#Quotation\" title=\"Quotation\">Quotation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#Invoice\" title=\"Invoice\">Invoice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#Billing_Note\" title=\"Billing Note\">Billing Note<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#Delivery_NoteTax_Invoice\" title=\"Delivery Note\/Tax Invoice\">Delivery Note\/Tax Invoice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#Receipt\" title=\"Receipt\">Receipt<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#Credit_Note\" title=\"Credit Note\">Credit Note<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#Debit_Note\" title=\"Debit Note\">Debit Note<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#Purchase_Order\" title=\"Purchase Order\">Purchase Order<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#Receiving_Inventory\" title=\"Receiving Inventory\">Receiving Inventory<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#Withholding_Tax_Certificate\" title=\"Withholding Tax Certificate\">Withholding Tax Certificate<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/flowaccount.com\/blog\/business-document-thailand\/#About_Author\" title=\"About Author\">About Author<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Quotation\"><\/span><b>Quotation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A quotation is a document issued by a business to a customer (buyer) to provide the customer with a price estimate for goods\/services, including various terms, before they decide to purchase. Thus, a quotation helps us communicate the anticipated price or the cost of a job to our customers.<\/span><\/p>\n<ul>\n<li><b>When to Use It:<\/b><span style=\"font-weight: 400;\"> Send a quotation to a customer when they inquire about the cost or specific pricing for a particular job or product.<\/span><\/li>\n<li><b>Precautions:<\/b><span style=\"font-weight: 400;\"> Do not accidentally send a quotation to a customer when you intend to issue an invoice or collect payment. That is the role of the invoice or billing note.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Learn more in <\/span><a href=\"https:\/\/flowaccount.com\/blog\/cloud-accounting-software-thailand-quotation\/\"><span style=\"font-weight: 400;\">Quotation<\/span><\/a><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-20161 size-large lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/03_Invoice-585x628.jpg\" alt=\"Invoice in Thai business\" width=\"585\" height=\"628\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/03_Invoice-585x628.jpg 585w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/03_Invoice-279x300.jpg 279w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/03_Invoice-768x825.jpg 768w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/03_Invoice.jpg 1192w\" data-sizes=\"(max-width: 585px) 100vw, 585px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 585px; --smush-placeholder-aspect-ratio: 585\/628;\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Invoice\"><\/span><b>Invoice<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">An invoice is a document sent to a customer when we need them to pay for goods or services that we have completed.<\/span><\/p>\n<ul>\n<li><b>When to Use It:<\/b><span style=\"font-weight: 400;\"> When we have completed a task for a customer, we may need to send an invoice to inform the customer of what they need to pay for, how much, and when.<\/span><\/li>\n<li><b>Precautions:<\/b><span style=\"font-weight: 400;\"> However, it should not be used for negotiating prices with customers. That would be the role of a quotation.<\/span><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-20162 size-large lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/04_Billing-Note-585x628.jpg\" alt=\"Billing Note inThai\" width=\"585\" height=\"628\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/04_Billing-Note-585x628.jpg 585w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/04_Billing-Note-279x300.jpg 279w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/04_Billing-Note-768x825.jpg 768w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/04_Billing-Note.jpg 1192w\" data-sizes=\"(max-width: 585px) 100vw, 585px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 585px; --smush-placeholder-aspect-ratio: 585\/628;\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Billing_Note\"><\/span><b>Billing Note<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A billing note is a document issued by a business to inform the customer of the amount they need to pay and to serve as supporting documentation for the payment.<\/span><\/p>\n<ul>\n<li><b>When to Use It: <\/b><span style=\"font-weight: 400;\">It is used to notify the customer of the amount due for goods or services. It may also include scheduling for cheque collection or payment methods.<\/span><\/li>\n<li><b>Precautions:<\/b><span style=\"font-weight: 400;\"> A billing note is merely a notification and cannot be used as proof of payment like a receipt or tax invoice.<\/span><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-20163 size-large lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/05_Delivery-Note_Tax-Invoice-585x628.jpg\" alt=\"Delivery Note\/Tax Invoice\" width=\"585\" height=\"628\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/05_Delivery-Note_Tax-Invoice-585x628.jpg 585w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/05_Delivery-Note_Tax-Invoice-279x300.jpg 279w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/05_Delivery-Note_Tax-Invoice-768x825.jpg 768w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/05_Delivery-Note_Tax-Invoice.jpg 1192w\" data-sizes=\"(max-width: 585px) 100vw, 585px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 585px; --smush-placeholder-aspect-ratio: 585\/628;\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Delivery_NoteTax_Invoice\"><\/span><b>Delivery Note\/Tax Invoice<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A delivery note\/tax invoice is used to communicate with the customer that we have delivered the goods according to the agreed conditions and quantities.<\/span><\/p>\n<ul>\n<li><b>When to Use It: <\/b><span style=\"font-weight: 400;\">When we deliver goods to a customer, we should send a delivery note\/tax invoice to inform them about the details of the goods received, including quantity and value. The customer should sign to confirm receipt of the goods as per the agreed terms.<\/span><\/li>\n<li><b>Precautions:<\/b><span style=\"font-weight: 400;\"> It should not be used to confirm payment receipt from the customer or for price negotiations. Generally, a delivery note\/tax invoice is used to tell the details of items, quantity and value. In some businesses, it may only include details of items and quantity for internal inventory control.<\/span><\/li>\n<\/ul>\n<p><b>Note: <\/b><span style=\"font-weight: 400;\">A tax invoice can only be issued if VAT registration has been completed.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-20164 size-large lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/06_Receipt-585x628.jpg\" alt=\"Receipt in Thai business\" width=\"585\" height=\"628\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/06_Receipt-585x628.jpg 585w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/06_Receipt-279x300.jpg 279w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/06_Receipt-768x825.jpg 768w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/06_Receipt.jpg 1192w\" data-sizes=\"(max-width: 585px) 100vw, 585px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 585px; --smush-placeholder-aspect-ratio: 585\/628;\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Receipt\"><\/span><b>Receipt<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A receipt allows us to inform the customer that we have received payment for the goods or services billed in the invoice. For service businesses, it will be used as invoice\/receipt.<\/span><\/p>\n<ul>\n<li><b>When to Use It:<\/b><span style=\"font-weight: 400;\"> On the day the customer makes the payment, our role is to issue a receipt to confirm that we have received the payment or settled the amount due. However, you may also issue an invoice along with a receipt in a single document.<\/span><\/li>\n<li><b>Precautions: <\/b><span style=\"font-weight: 400;\">If you have not yet received payment from the customer but need to notify them of the amount they owe, you must only use an invoice or a billing note.<\/span><\/li>\n<\/ul>\n<p><b>Note: <\/b><span style=\"font-weight: 400;\">For service businesses that are VAT registered, a tax invoice\/receipt should be used.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-20165 size-large lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/07_Credit-Note-585x628.jpg\" alt=\"Credit Note in Thai business\" width=\"585\" height=\"628\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/07_Credit-Note-585x628.jpg 585w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/07_Credit-Note-279x300.jpg 279w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/07_Credit-Note-768x825.jpg 768w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/07_Credit-Note.jpg 1192w\" data-sizes=\"(max-width: 585px) 100vw, 585px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 585px; --smush-placeholder-aspect-ratio: 585\/628;\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Credit_Note\"><\/span><b>Credit Note<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A credit note is a type of tax invoice issued by the seller or service provider when the quantity of goods or the value of the services is less than what was agreed upon, or if there was an error in the price calculation (higher) than what was agreed.<\/span><\/p>\n<ul>\n<li><b>When to Use It:<\/b><span style=\"font-weight: 400;\"> When goods are delivered in incomplete quantities or if there was a pricing error (higher than agreed), a credit note should be issued in the same month as the tax invoice for the incomplete delivery or calculation error. If it cannot be issued in the same month, it can be issued in the following month. After issuing a credit note, it must be included in the tax calculations for both purchase and sales tax in the same month the credit note is issued.<\/span><\/li>\n<li><b>Precautions:<\/b><span style=\"font-weight: 400;\"> Businesses not registered for VAT cannot issue credit notes. A credit note can only be issued if a tax invoice has been issued previously and it is intended to reduce the amount from that invoice. Even simplified tax invoices can be subject to credit notes, but the names of the buyer or the service recipient must be fully included.<\/span><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-20166 size-large lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/08_Debit-Note-585x628.jpg\" alt=\"Debit note in Thai\" width=\"585\" height=\"628\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/08_Debit-Note-585x628.jpg 585w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/08_Debit-Note-279x300.jpg 279w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/08_Debit-Note-768x825.jpg 768w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/08_Debit-Note.jpg 1192w\" data-sizes=\"(max-width: 585px) 100vw, 585px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 585px; --smush-placeholder-aspect-ratio: 585\/628;\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Debit_Note\"><\/span><b>Debit Note<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A debit note is a type of tax invoice issued by the seller or service provider when the quantity of goods or the value of services exceeds what was agreed upon, or if there was an error in the price calculation (lower) than what was agreed.<\/span><\/p>\n<ul>\n<li><b>When to Use It: <\/b><span style=\"font-weight: 400;\">When goods are delivered in excess or if the price calculation for goods or services is lower than agreed, a debit note should be issued promptly in the same month as the tax invoice that was issued at a lower amount. If it cannot be issued in the same month, it can be issued in the following month. After issuing a debit note, it must be included in the tax calculations for both purchase and sales tax in the month the debit note is issued.<\/span><\/li>\n<li><b>Precautions:<\/b><span style=\"font-weight: 400;\"> Businesses not registered for VAT cannot issue debit notes. A debit note can only be issued if a tax invoice has been previously issued and it is intended to increase the amount from that invoice. Even simplified tax invoices can be subject to debit notes, but the names and addresses of the buyer or the service recipient must be fully included.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Now that we have explored the above 7 types of business documents, these documents are available under the \u201cSell\u201d menu. FlowAccount accounting system helps business owners reduce the time required to handle these documents. Try a free 30-day trial <\/span><span style=\"font-weight: 400;\">here<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-20167 size-large lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/09_Purchase-Order-585x628.jpg\" alt=\"Purchase Order\" width=\"585\" height=\"628\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/09_Purchase-Order-585x628.jpg 585w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/09_Purchase-Order-279x300.jpg 279w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/09_Purchase-Order-768x825.jpg 768w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/09_Purchase-Order.jpg 1192w\" data-sizes=\"(max-width: 585px) 100vw, 585px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 585px; --smush-placeholder-aspect-ratio: 585\/628;\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Purchase_Order\"><\/span><b>Purchase Order<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A purchase order is a document used to communicate preliminary agreements for desired goods and services.<\/span><\/p>\n<ul>\n<li><b>When to Use It: <\/b><span style=\"font-weight: 400;\">This document is typically received from customers to notify the preliminary agreement for the goods and services they require. Conversely, if we need to purchase goods or hire services, we issue this document to inform the seller of the goods or services we want. It is used as supporting documents with the invoice, including the delivery note\/tax invoice in procurement management.<\/span><\/li>\n<li><b>Precautions:<\/b><span style=\"font-weight: 400;\"> Do not use the purchase order as a replacement for the delivery note or tax invoice. A purchase order is merely a document indicating the preliminary intention to purchase or hire, and does not imply receipt of the goods or services as agreed.<\/span><\/li>\n<\/ul>\n<p><b>Note: <\/b><span style=\"font-weight: 400;\">If used to notify = we are buying goods (we are the customer) \/ if received as notification = the customer is buying our goods (we are the seller).<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-20168 size-large lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/10_Goods-Receipt-585x628.jpg\" alt=\"Receiving Inventory\" width=\"585\" height=\"628\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/10_Goods-Receipt-585x628.jpg 585w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/10_Goods-Receipt-279x300.jpg 279w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/10_Goods-Receipt-768x825.jpg 768w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/10_Goods-Receipt.jpg 1192w\" data-sizes=\"(max-width: 585px) 100vw, 585px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 585px; --smush-placeholder-aspect-ratio: 585\/628;\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Receiving_Inventory\"><\/span><b>Receiving Inventory<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A goods receipt is a document that helps us verify and confirm the quantity of ordered goods against the quantity received from the seller.<\/span><\/p>\n<ul>\n<li><b>When to Use It:<\/b><span style=\"font-weight: 400;\"> It is used to check and confirm that the quantity and value of the goods match the seller&#8217;s delivery note. Remember to sign both the goods receipt and the supplier&#8217;s delivery note to provide proof of receipt.<\/span><\/li>\n<li><b>Precautions:<\/b><span style=\"font-weight: 400;\"> A goods receipt should not be used to place orders for goods. That is the purpose of the purchase order.<\/span><\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-20171 size-large lazyload\" data-src=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/11_Withholding-Tax-Certificate-585x628.jpg\" alt=\"Withholding Tax Certificate\" width=\"585\" height=\"628\" data-srcset=\"https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/11_Withholding-Tax-Certificate-585x628.jpg 585w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/11_Withholding-Tax-Certificate-279x300.jpg 279w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/11_Withholding-Tax-Certificate-768x825.jpg 768w, https:\/\/flowaccount.com\/blog\/wp-content\/uploads\/2024\/09\/11_Withholding-Tax-Certificate.jpg 1192w\" data-sizes=\"(max-width: 585px) 100vw, 585px\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" style=\"--smush-placeholder-width: 585px; --smush-placeholder-aspect-ratio: 585\/628;\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Withholding_Tax_Certificate\"><\/span><b>Withholding Tax Certificate<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A withholding tax certificate is a document used by a company to verify that a portion of the payment has been withheld and submitted to the government.<\/span><\/p>\n<ul>\n<li><b>When to Use It:<\/b><span style=\"font-weight: 400;\"> This document must be issued by the company each time it pays for services to others, where a portion of the payment has been withheld and submitted to the tax authorities according to their regulations. The withholding rates vary depending on the type of expense.<\/span><\/li>\n<li><b>Precautions:<\/b><span style=\"font-weight: 400;\"> It cannot be used as a substitute for an invoice\/tax invoice or a receipt from the seller or service provider.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Now that you understand and see the differences between each type of \u201cbusiness document\u201d more clearly, if you\u2019re ready and want to try using these documents, you can give the FlowAccount accounting software a try. With FlowAccount, you can easily, conveniently, and quickly generate these documents. You can also sign up for a free trial without needing a credit card.<\/span><\/p>\n<\/div>\n<\/div>\n<\/div>\n<div id=\"panel-20158-0-0-3\" class=\"so-panel widget widget_simple_author_box_widget_lite simple_author_box_widget_lite panel-last-child\" data-index=\"3\" data-style=\"{&quot;background_image_attachment&quot;:false,&quot;background_display&quot;:&quot;tile&quot;}\"><h3 class=\"widget-title\"><span class=\"ez-toc-section\" id=\"About_Author\"><\/span>About Author<span class=\"ez-toc-section-end\"><\/span><\/h3><div class=\"saboxplugin-wrap\" itemtype=\"http:\/\/schema.org\/Person\" itemscope itemprop=\"author\"><div class=\"saboxplugin-tab\"><div class=\"saboxplugin-gravatar\"><img decoding=\"async\" data-src=\"https:\/\/blogv2.flowaccount.com\/wp-content\/uploads\/2024\/07\/S__44433494.jpg\" width=\"100\"  height=\"100\" alt=\"Weeraporn Chayasunthorn\" itemprop=\"image\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" class=\"lazyload\" style=\"--smush-placeholder-width: 100px; --smush-placeholder-aspect-ratio: 100\/100;\"><\/div><div class=\"saboxplugin-authorname\"><a href=\"https:\/\/flowaccount.com\/blog\/author\/weeraporn\/\" class=\"vcard author\" rel=\"author\"><span class=\"fn\">Weeraporn Chayasunthorn<\/span><\/a><\/div><div class=\"saboxplugin-desc\"><div itemprop=\"description\"><p>Certified Public Accountant (CPA) Thailand with experience as an external auditor for listed companies who aspires to make accounting easy and accessible for everyone.<\/p>\n<p>Apply to be a writer for FlowAccount <a href=\"https:\/\/share.hsforms.com\/1MCpTStWmQ7Ge57iWO9OgkAchcs6\">here<\/a>.<\/p>\n<\/div><\/div><div class=\"clearfix\"><\/div><\/div><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Effective business documentation is vital for smooth operations and clear communication. From managing transactions to ensuring regulatory compliance, understanding the purpose and use of various documents\u2014such as invoices, delivery notes, and credit notes\u2014is essential. This article will guide you through these key business documents, explaining when and how to use each one to streamline your [&hellip;]<\/p>\n","protected":false},"author":65,"featured_media":20174,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[664,1],"tags":[717,718,719],"class_list":["post-20158","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-all-en-articles","category-blog","tag-business-documents","tag-document-thailand","tag-thai-business"],"_links":{"self":[{"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/posts\/20158","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/users\/65"}],"replies":[{"embeddable":true,"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/comments?post=20158"}],"version-history":[{"count":11,"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/posts\/20158\/revisions"}],"predecessor-version":[{"id":23728,"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/posts\/20158\/revisions\/23728"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/media\/20174"}],"wp:attachment":[{"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/media?parent=20158"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/categories?post=20158"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/flowaccount.com\/blog\/wp-json\/wp\/v2\/tags?post=20158"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}